How to update student or class information in bulk

Document created by Community User on Jul 29, 2016Last modified by Community User on Jun 6, 2017
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Introduction
How to update student or class information for a large number of students.

Steps
There are three options to update information for large numbers of students: bulk update, moving a class from one teacher to another, or importing a new roster. Changes made to student profiles will be reflected in reports the following day.

Bulk update:

  • How to: See Updating Student Profiles in Bulk. Requires the Data Administrator or Proctor role.
  • About: Use this feature to add or update grade and ethnic group, add or remove programs, schools, or classes, and remove students from a term. You can apply the same changes to up to 200 student profiles at one time.

 
Use the Multiple Instructor class feature to move a class from one teacher to another:

  • How to: See Fix Teacher Profiles. Requires the Data Administrator, System Administrator, or Assessment Coordinator role.
  • About: This moves an entire class from one teacher to another without making any changes to the class. The advantage of this method is that it deletes the class from the original teacher profile during the process. When using bulk update, you need to delete the class from the original teacher's profile in a separate step.

 
Import a combined roster file:

  • How to: See How to import rosters. Requires the Data Administrator role.
  • About: This is the best option if you need to update an entire grade, school, or district, or if you need to make many changes at once. Depending on the situation, it may be appropriate to import a combined roster with either the Add/Update existing data or Replace all existing data option. To determine which option to use, see Selecting Add or Replace when importing roster files.

Article Number
1705

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