How to reconcile ethnic group errors

Document created by Community User on Oct 26, 2017Last modified by Community User on Dec 31, 2018
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How to reconcile ethnic group errors during the import process. The most common error is "Ethnic Group Name not found or inactive for the selected term".

This error has several root causes:
  • Ethnic group name is misspelled.
  • Ethnic group has not been added to the MAP Growth system.
  • Ethnic group is inactive for the term.
  • Ethnic group name is different in MAP Growth than it is in your student information system.

The most common causes of this error are ethnic group misspellings or mismatches between MAP Growth and the system you used to create your roster (typically a student information system).

If the ethnic group name is misspelled or mismatched:

  1. Choose the option Replace incoming Ethnic Group Name with the following selection
  2. Choose the correct ethnic group from the drop down menu, as pictured below:
    User-added image

If you do not find the correct ethnic group name in the drop down menu, you will need to verify the ethnic groups in your MAP Growth preferences. These steps require System Administrator or District Assessment Coordinator access:

If the ethnic group is missing:

  1. Select Return to Import Summary.
  2. Select Save and Close.
  3. Choose Modify Preferences in the left navigation menu.
  4. Select Modify District and scroll to the Ethnic Groups section.
  5. If the ethnic group does not yet exist, select Add Ethnic Group to create a new ethnic group.
  6. Otherwise, select the ethnic group and click View/Update Terms.
  7. Verify that the Active box is checked for all of the terms you need.
  8. Click Submit to save your changes.
  9. Select Import Profiles in the left navigation menu, then Go to Import Summary.
  10. Select Reconcile Errors, then Revalidate Group Errors. You can then continue the error reconciliation process.

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