How to manage custom groups

Document created by Community User on Aug 6, 2018Last modified by Community User on Oct 15, 2018
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Introduction
How to manage custom groups for use in MAP Skills.

Steps

Which users have access to custom groups?

  • MAP Skills users with the Interventionist role or with the Instructor role only can manage custom groups.
    • Interventionists can create custom groups containing students at any of the schools to which the Interventionist is assigned.
    • Instructors can create custom groups containing only students assigned to their classes for the current term.
  • Some organizations have opted to remove access to custom groups. See How to remove access to custom groups in MAP Skills.
  • Custom groups are only visible to the user who created them. Only that user can create, modify, delete, print, or export to csv. No other role or user can view or modify them under Custom Groups or Reports.
  • Custom groups currently only appear in MAP Skills, and are only available if your organization is licensed for MAP Skills. Custom groups will be released to MAP Growth in a future update.
  • If a school at a district is disabled for MAP Skills, they will see the Manage Custom Groups option but it will have no functionality. See also: How to add or remove access to MAP Skills or MAP Reading Fluency for a school.

 
Do custom groups need to be recreated each term?

A custom group is active for the entire academic year but can be modified or deleted.

 
To create a custom group:

  1. Log in to the MAP Administration and Reporting Center (MARC).
  2. Select Manage Custom Groups in the main navigation menu. A list of your current custom groups appears.
  3. At the top, select Create Custom Group.
  4. Enter a group name and an optional description.
  5. To add students to the group now, click the orange Add Students button: Add Students button 
  6. To add students:
    1. Use the menu to select a school. 
    2. Optionally, select a teacher and class, or search by student name or ID.
    3. Optionally, click Advanced Filter to filter by any of the following:
      • Grade
      • Gender
      • Special Programs
      • Ethnicity
    4. Click View Results to perform the search.
    5. Click the + button next to the names of the students you want to add. Alternately, click Select All To Be Added
    6. The students you select will appear in the Selected Students list to the right.
    7. Repeat the search to find more students, if necessary.
    8. When you have selected all the students you need, click the orange Add Selected Students to this Group button.
  7. After completing the “add students” step, you will see a verification screen.
  8. To save the group, click Save and Close

 
To add more students to a custom group:

  1. In MARC, select Manage Custom Groups in the main navigation menu.
  2. Select the checkbox next to the group you wish to update. Alternately, click the name of the group to view the details of the group.
  3. At the top, click the orange Add Students button: Add Students button
  4. Follow the steps above to search for and select the students you want to add to the group.
  5. After adding the students to the group, you should see a green confirmation message at the top, reading “Student(s) successfully added to Group”.

 
To remove students from a custom group:

  1. In MARC, select Manage Custom Groups in the main navigation menu.
  2. Click the name of the group you wish to update.
  3. Select the checkboxes next to the names of the students you want to remove.
  4. At the bottom, click the orange Remove From Group & Save button.

 
To rename or update the group description:

  1. In MARC, select Manage Custom Groups in the main navigation menu.
  2. Click the name of the group you wish to update.
  3. At the top, click the Edit Name & Desc button: Edit Group Details button
  4. Change the group name and optional group description as necessary.
  5. Click Save.
  6. You should see a green confirmation message reading “Group successfully updated”.

 
To delete a group:

  1. In MARC, select Manage Custom Groups in the main navigation menu.
  2. Select the checkbox next to the groups you wish to delete. Alternately, click the name of the group to view the details of the group.
  3. At the top, click the blue Delete button: Delete Custom Group button
  4. To confirm, click Confirm. Delete Groups.
  5. You should see a green confirmation message reading “Group(s) successfully deleted.”

 
To duplicate a group:

Note: When creating a copy of an existing custom group, the new group name must be unique. Duplicate names are not allowed under the same user.
  1. In MARC, select Manage Custom Groups in the main navigation menu.
  2. Select the checkbox next to the group you wish to duplicate. Alternately, click the name of the group to view the details of the group.
  3. At the top, click the Duplicate button: Duplicate Custom Group button
  4. Select whether you want to include the students in the duplicate group.
  5. You will now be walked through creating a new group. The group name (noted as a copy by default), description, and students (if selected) will be copied from the source group, but you can update the name and description, and add or remove students. Follow the steps under creating a new group for a detailed walkthrough.

 
To export a list of groups:

  1. In MARC, select Manage Custom Groups in the main navigation menu.
  2. At the top, click the Export List button: Export custom group list
  3. A CSV file will be downloaded to your computer.

The CSV list of groups contains the following information about each group:
  • Academic Year
  • Group Name
  • Group Description
  • Student Count
  • Created On
  • Created By
  • Last Modified On

Article Number
3639

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